13th UIA Annual Business Law Forum

VENUE

Warsaw Bar Association
Al. Ujazdowskie 49
Warsaw, Poland
T +48 22 58 49 620

REGISTRATION FEES

UIA MEMBER

• On or before May 9: € 390*
• From May 10: € 440*

UIA MEMBER  - YOUNG LAWYER (<35) **

• On or before May 9: € 340*
• From May 10: € 390*

NON-MEMBER

• On or before May 9: € 440*
• From May 10: € 490*

NON MEMBER  - YOUNG LAWYER (<35) **

• On or before May 9: € 390*
• From May 10: € 440*

Polish Participants : 180€

* The VAT (23%) can be applied to the amount stated above according to the European Directive 2006/112/CE of November 28, 2006. If you provide an EU VAT ID number, the VAT will not be charged. For more information, please contact the UIA.
** Please attach proof of age to the registration form to benefit from young lawyers fee

Fees include:
• Attendance at all working sessions
• Forum documentation
• Welcome cocktail on June 8

Please note that the number of places at the Forum is limited. The organisers reserve the right to refuse registrations in the event of excess applications.

In order for your name to appear in the list of participants, which will be distributed during the Forum, your registration form must be received by June 1ST at the latest. An updated electronic list will be sent by email to all the participants after the Forum.

CONTINUING LEGAL EDUCATION

Every participant attending the Forum will receive a “Certificate of Participation” at the end of the event that may be to obtain “Credits” for “Continuing Legal Education” - “Continuing Professional Development” purposes, depending on national rules.  For more information, please contact the UIA.

LANGUAGE

The working language will be English without simultaneous translation.

HOTEL RESERVATION

A limited number of rooms have been pre-booked at a preferential rate. Reservations should be made directly through the hotel. Credit card details must be given in order to secure your reservation. Please note that the number of rooms is limited. We recommend that you proceed with your reservations as soon as possible.

Hotel Mercure Warszawa Grand (4*)  - 10 min walk to seminar venue
28 Krucza Street
Warsaw, Poland
T + 48 22 583 21 00
E H3384@accor.com

• Single room :  370 PLN ( ≈ 80 €)
• Double room : 410 PLN ( ≈ 89€)
• Breakfast and taxes included

Hotel Sheraton Grand (5*)  - 5 min walk to seminar venue
Woleslawa Prusa 2
Warsaw, Poland
T + 48 22 450 61 00
E warsaw@sheraton.com

• Single room :  565 PLN (≈ 122€)
• Double room : 605 PLN (≈ 131€)
• Breakfast and taxes included

Rates available until May 8

In Warsaw, let's keep up the good work!

A health protocol will allow you to participate in the seminar in complete safety:

- In the session room, UIA will enforce social distancing.

- Hand sanitizer will be available at the entrance to the room and will be available in the busy areas of the seminar.

UIA has been regularly monitoring the health situation in Poland. You can also find out more by visiting the Polish Government website here.

The health of our participants remains our top priority.

CANCELLATION CONDITIONS

All cancellations will be subject to a 50% deduction and will have to be sent in writing, to be received by the Union Internationale des Avocats no later than May 9, 2022. No refund will be made for cancellations received after this date.

VISAS
Anyone who requires a visa invitation letter in order to attend the Forum should register and pay their registration fees no later than May 9, 2022 to ensure there is enough time to obtain a visa.

All cancellations will be refunded in full, minus €50 + VAT to cover administrative costs, provided that the UIA has received the registration documents and total registration fees no later than May 9, 2022.

If you register after this date, only 50% of the amount paid minus €50 + VAT to cover administrative costs will be refunded for cancellations due to visa refusals.

All cancellations due to a visa refusal must be sent in writing and reach the UIA before the Forum. Cancellations must be accompanied by a proof of visa refusal.
If your visa is issued after the Forum date or if you do not have proof of visa refusal, you will not be entitled to a refund.

COVID-19
For any cancellation of onsite participation after May 9, 2022, a credit voucher or a full refund of the registration fees* will be offered in the following cases:

• if you test positive for Covid-19 less than 14 days before the Congress (a medical certificate or a proof of positive test result will be required);
• border shutdown by Polish government or by your country’s government;
• if country where you live is under lockdown.

For any other reason, the standard cancellation policy will apply.
(*) If you wish, part of the amount paid for the seminar can be carried forward to another UIA event or refunded.

Should the onsite seminar be cancelled due to Covid-19 concerns, participants will be able to request a credit voucher or a full refund of their registration fees.

If a virtual alternative is offered, part of the amount paid for the onsite seminar can be used for the virtual seminar. The remaining amount can be carried forward to another UIA event or refunded.

GENERAL CONDITIONS

All registrations received by the Union Internationale des Avocats (UIA) along with the full payment of fees corresponding to the events selected will be confirmed in writing.

The UIA reserves the right to cancel or postpone the Forum to a later date, change the Forum venue and/or programme, make any corrections or modifications in the information published in the Forum programme and cancel any invitation to participate in the Forum, at any time and at their entire discretion, without having to provide any reasons for the same.
Neither the UIA, nor any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature, suffered (directly or indirectly) by a delegate, accompanying person or a third party following any cancellations, changes, postponements or modifications.
The UIA strongly advises participants to subscribe to modifiable and/or refundable services, as well as to take out a cancellation insurance.

Neither the UIA, nor any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature whatever, suffered (directly or indirectly) by a delegate or accompanying person, except in case of death or personal injury due to gross negligence by the UIA.

The contractual relations between the UIA and each participant (delegate or accompanying person) in relation to the Forum are subject to French law and jurisdiction, to the exclusion of any other law. Paris is the city of jurisdiction.

FORMALITIES
It is the responsibility of participants to ensure compliance with police, customs and health formalities for their journey. Participants unable to take part in the Forum because of their inability to take a flight or any other means of transportation due to being unable to provide the documents required (passport, visa, vaccination certificate, etc.) cannot claim any reimbursement.

FORCE MAJEURE
“Force majeure” means any events external to the parties, of both an unforeseeable and insurmountable nature that prevents either the client or the participants, or the agency or service providers involved in organising the Forum, from executing all or part of the obligations provided for in the present agreement. By express agreement, such will be the case in the event of a strike affecting the means of transport, hotel staff, air traffic controllers, an insurrection, a riot or any prohibition whatsoever decreed by governmental or public authorities.

It is expressly agreed that for the parties, a case of force majeure would suspend the execution of their reciprocal obligations. At the same time, each of the parties shall bear the burden of all the expenses incumbent upon them, resulting from the case of force majeure.

HEALTH
The organisers decline any responsibility in case of any health problems existing prior to the Forum that may lead to complications or be aggravated during the entire period of the stay: pregnancy, cardio-vascular problems, any allergies, special diets, any disorders under treatment and not yet consolidated on the day the Forum starts, psychic or mental or depressive illness, etc. (Non exhaustive list).

PERSONAL DATA PROTECTION

The personal data that you communicate to us shall be processed by the International Association of Lawyers (UIA – Union Internationale des Avocats), with its registered office at 20 rue Drouot, 75009 Paris (Tel: +33 1 44 88 55 66 - Fax: +33 1 44 88 55 77 - privacy@uianet.org), in accordance with Act No. 78-17 of June 6, 1978 relating to data, files and freedoms and Regulation No. 2016/679 on data protection, as of its entry into force on May 25, 2018. Your data will be managed by UIA's General Services, Events and Accounts Section:
• For the purpose of administering your registration for the event and your on-site access to the event;
• In order to pay for the selected services - your bank details will be deleted after receipt of your payment;
• In order to communicate information messages from UIA.
To the extent necessary for the execution of their respective tasks, our subcontractors in charge of our Forum organisation, our IT infrastructure, our management, the production and maintenance of our website and extranet, are likely to gain access to your data from time to time. Their servers are located in the European Union.
Data relating to your participation in the event shall be stored for a period of 10 years. We are obliged to archive billing data until the end of the period required for our tax and accounting obligations, i.e. for 7 full tax years. We shall store your contact information to keep you informed until you ask us to stop. You have the right to access your data and have it corrected if necessary.
You may object to any processing of your data undertaken by us for the purposes of our legitimate interests. If you wish for more information, or to lodge a complaint, please contact CNIL (French Data Protection Authority).

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