65th Congress

CONGRESS VENUE

HOTEL RIU PLAZA ESPAÑA
C/ Gran Vía, 84 - 28013 Madrid - Spain
T. +34 91 919 33 93
W. www.riu.com/en/hotel/spain/madrid/hotel-riu-plaza-espana

HOW TO REGISTER

The UIA 2021 Congress will be a hybrid event. Participants will have the choice between two options:
• Register for the ONSITE Congress in Madrid
• Register for the ONLINE Congress (virtual participation)

REGISTRATION FEES

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METHODS OF PAYMENT

The Congress registration fees, only payable in Euros, must be paid:
1 - By credit card (VISA or MASTERCARD).
2 - By SWIFT bank transfer, specifying on the transfer order: “no charges for the beneficiary”, in favor of the Union Internationale des Avocats, indicating your surname and first name and the reference: “65th Congress Madrid”.
Account holder:
Union Internationale des Avocats
Société Générale - 91 avenue des Champs Elysées
75116 Paris - France
BIC/SWIFT: SOGE FRPPXXX
IBAN: FR76 3000 3033 9200 0503 4165 164

CONGRESS INFORMATION

Health and Safety
The UIA 2021 Congress will be organised in accordance with all sanitary measures that will be in force in Madrid in October 2021.
Riu Hotels and Preverisk have jointly developed a procedure guide in response to the Covid-19 pandemic, leading to a series of specific preventive measures. For more information on the health and safety regulations that are in place at the Congress venue (Riu Plaza España Hotel), please visit: https://riu.cld.bz/RIU-COVID19-Health-Protocol

Access for People with Restricted Mobility
As the access to some venues might not be very easy for people with restricted mobility, please kindly indicate in the appropriate section of the registration form whether you need any particular attention.

Lunches
Lunches will be organised so that you have ample time to meet friends and colleagues. They will be served at the Riu Plaza España Hotel. Access will be granted on presentation of your badge, and based on the selection you have made on your registration form.

List of Congress Participants
Once you are registered for the Congress you have privileged access to the participants’ list (along with contact details) at any time in the “Participants” section.

Congress Reports
The reports received in electronic format by the UIA will be available in the “Reports” section for all registered participants who have paid their registration fees.

Accreditation
In order to obtain credits for continuing legal education purposes, if applicable depending on agreement at the national level, each participant attending the Congress may download his / her “Certificate of Attendance” after the Congress ends through “My UIA” section at www.uianet.org. For more information, please contact the UIA.

Changes and Additions
Some names and meetings or activities have not yet been inserted in the PDF programme, as the UIA did not receive confirmations in time. We invite you to regularly consult the portal of the Madrid Congress on the UIA Website to find out about the changes and additions made in the Congress programme. The final programme will be distributed to participants at the Congress venue, and will include all updates and logistical information.

Simultaneous Translation
The table below summarises the meetings where simultaneous translation will be provided. Upon your arrival at the Congress, please consult the final programme to check whether simultaneous translation is being provided in other languages or for other meetings.

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ENTRY FORMALITIES

Nationals of EU Member States and Swiss nationals do not need a visa for stays of less than three months. However, they must be in possession of a valid National Identity Card or Passport.

Passport holders from countries other than EU Member States or Switzerland should consult the Ministry of Foreign Affairs website, which lists the countries whose citizens do not require a visa for short stays. If, on the contrary, you are a citizen of a country that is subject to the visa obligation, please contact the Spanish embassy or consulate in your country of residence in order to obtain a visa:
http://www.exteriores.gob.es/Portal/es/ServiciosAlCiudadano/InformacionParaExtranjeros/Documents/listapaisesvisado.pdf

We strongly advise those who require a visa to proceed with their visa application as early as possible.

Health Control Form
All persons travelling to Spain from another country must complete the Health Control Form associated with their trip. When travelling by air, this can be done via the web spth.gob.es or the app Spain Travel Health-SpTH (available for Android and iOS). When travelling by sea, this can be done through the following link: spthm.puertos.es. After finishing the form, you will get a QR code that you will have to present both at the time of boarding and upon your arrival in Spain at the health controls. At the present time it is not mandatory to present any form if the trip to Spain is by land.

Additional requirements: EU Digital Covid Certificate and other certificates
From June 7, 2021, if you come from a country/area considered at risk for Covid-19, you must present a certificate or document certifying vaccination, an active infection diagnostic test (AIDT) or recovery from Covid-19. These certificates will be different if they have been issued in a country of the European Union (EU Digital Covid Certificate) or in a third country. The list of high-risk countries /areas, as well as the criteria used to define them, will be reviewed every seven days and their update will be published on this page.

ACCOMMODATION

RIU PLAZA ESPAÑA HOTEL 4*
Congress venue*
From €137.50€**

The Riu Plaza España is a four-star hotel located in the emblematic Edificio España. It has a central location right on the Gran Vía and is just 20 metres from the Plaza España underground station, which links you to all points of the city. The Riu Plaza España Hotel has more than 550 rooms with many amenities to make your stay as pleasant as possible.

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Highlights
● Located in the heart of the city centre of Madrid, “Edificio España”
● Free WiFi throughout hotel
● Sky Bar located on the 26th floor, terrace bar on the 27th floor with breathtaking views of the city
● Outdoor swimming pool, located on the 21st floor, open in summer
● 24-hour gym
● Underground parking at a charge (limited spaces)

(*) The scientific sessions (main themes, working sessions of the commissions and special sessions), the Congress lunches and the closing ceremony will be held at the Riu Plaza España Hotel on October 29 and 30. The general assembly, the language and regional forums and the opening ceremony will take place offsite on October 28.
(**) Price per night and per room, inclusive of VAT (10%) and breakfast, exclusive of city tax

EUROSTARS MADRID GRAN VÍA HOTEL 4*
10% discount for UIA delegates

This 84-room boutique hotel is ideally located between Gran Vía and Callao district, only a five-minute walk from the Riu Plaza España Hotel.

You can make your reservation online at:
https://www.eurostarshotels.com/eurostars-madrid-gran-via.html
Promo code (10% discount from October 27 to 31, 2021): UIA

TRANSFERS

The UIA will not provide shuttle services from the airport or from the train station. Adolfo Suárez Madrid-Barajas Airport is located 15 km from the Riu Plaza España Hotel. It takes around 20-25 minutes to go from the airport to the Riu Plaza España Hotel by taxi depending on traffic conditions. Madrid-Puerta de Atocha train station is located in the city centre, 15 minutes away from the Riu Plaza España Hotel. Madrid has also a good public transport system including buses, trains and metro.

In Madrid, a health protocol will allow you to participate in the Congress in complete safety:

- UIA will ask each participant for a vaccination certificate or a negative PCR/antigen test less than 48 hours old to enter the Congress venue

- Masks must be worn throughout the Congress area and in the session rooms

- In the session rooms, UIA will enforce social distancing

- Hand sanitizer will be distributed at each entrance to the rooms and will be available in the busy areas of the Congress

- Masks and samples of hand sanitizer will be offered to all Congress participants

- A Covid-19 test booth will allow you to be tested at any time in case of doubt

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The data is updated very frequently. They currently show a vaccination rate of 74% for the Spanish population and 93% for those over 40 years old (full vaccination schematic).
You can access more comprehensive data here.

The health of our participants remains our top priority.

General Conditions

All registrations received by the Union Internationale des Avocats (UIA) along with the full payment of fees corresponding to the events selected will be confirmed in writing. A registration number will be assigned to each participant, which will be required during registration at the Riu Plaza España Hotel for handing over the Congress documents.

The UIA reserves the right to cancel or postpone the Congress to a later date, change the Congress venue and/or programme, make any corrections or modifications in the information published in the Congress programme and cancel any invitation to participate in the Congress, at any time and at their discretion, without having to provide any reasons.

Neither the UIA or any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature, suffered (directly or indirectly) by a Congress delegate, accompanying person or a third party following any cancellations, changes, postponements or modifications.

Neither the UIA, nor any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature whatever, suffered (directly or indirectly) by a Congress delegate or accompanying person, except in case of death or personal injury due to gross negligence by the UIA.

The contractual relationship between the UIA and each participant in relation to the Congress are governed exclusively by French law. All dispute arising therefrom shall be resolved exclusively by the courts of Paris, France.

For accommodation for the Congress, the contractual relationship will be established directly between the hotel and each participant.

Formalities
It is the responsibility of Congress participants to ensure compliance with police, customs and health formalities for their journey. Congress participants unable to take part in the Congress because of their inability to take a flight or any other means of transportation due to being unable to provide the documents required (passport, visa, vaccination certificate, etc.) cannot claim any reimbursement.

Force majeure
“Force majeure” means any event external to the parties, of both an unforeseeable and insurmountable nature, that prevents either the client or the participants, or the agency or service providers involved in organizing the Congress, from executing all or part of the obligations provided for in the present agreement. By express agreement, such will be the case in the event of a strike affecting the means of transport, hotel staff, air traffic controllers, an insurrection, a riot or any prohibition whatever decreed by Governmental or public authorities. It is expressly agreed that for the parties, a case of force majeure would suspend the execution of their reciprocal obligations. At the same time, each of the parties shall be responsible for all the expenses incumbent upon them, resulting from the case of force majeure.

Health
The UIA declines any liability in case of any health problems that may lead to complications or be aggravated during any part of the stay: pregnancy, cardio-vascular problems, any allergies, special diets, any disorders under treatment and not yet resolved on the day the Congress starts, psychological, mental or depressive illness, etc. (Non-exhaustive list).

Cancellation Terms

All cancellations will be subject to a 20% processing fee and must be sent in writing to the UIA no later than September 30, 2021. There will be no refunds for cancellations received after this date. All refunds will be paid after the Congress.
Participants who have paid the total registration fee and who are unable to attend the Congress personally may send a colleague as a substitute after informing the UIA. A €50 processing fee will be charged.

COVID-19
For any cancellation of onsite participation after September 30, 2021, a credit voucher or a full refund of the registration fees* will be offered in the following cases:
• if you test positive for Covid-19 less than 14 days before the Congress (a medical certificate or a proof of positive test result will be required);
• border shutdown by Spanish government or by your country’s government;
• if country where you live is under lockdown.
For any other reason, the standard cancellation policy will apply.
(*) If you wish, part of the amount paid for the onsite Congress can be used for the virtual Congress. The remaining amount can be carried forward to another UIA event or refunded.

Should the onsite Congress be cancelled due to Covid-19 concerns, participants will be able to request a credit voucher or a full refund of their registration fees.
If a virtual alternative is offered, part of the amount paid for the onsite Congress can be used for the virtual Congress. The remaining amount can be carried forward to another UIA event or refunded.

Invitation Letters
If you require an official invitation letter in order to obtain a visa, please:
• Register for the Congress and pay the registration fees as early as possible and no later than September 15, 2021 to ensure there is enough time to obtain a visa;
• Submit your request for an invitation letter no later than September 30, 2021. Invitation letters cannot be guaranteed after this date.

Applying for your visa
Once you have your invitation letter, you will need to apply for your visa. You are urged to contact the nearest Spanish embassy or consulate as early as possible to determine where you should apply. You should also ask how long completing the visa process normally takes.

Registration refunds due to visa refusal
If you are refused a visa and you applied for your visa before September 15, 2021, we will refund your registration fees minus €50 to cover administrative costs. To be considered for a registration refund, please:
• Submit proof of a visa refusal to the UIA before the Congress; 
• Submit a stamped copy of your visa application form (showing that you applied before September 15, 2021) before the Congress.
If your visa is issued after the Congress date or if you do not have proof of a visa refusal, you will not be entitled to a refund.

Assistance / Repatriation Insurance (at your own expense)
With regard to your participation in the Congress, we recommend that you purchase an insurance policy providing hospitalization and medical expenses coverage. For your information, insurance may be included if you pay with some credit cards (please check with your bank to obtain details about such coverage). The UIA declines all liability in case a Congress participant fails to purchase such an insurance policy.

1. The personal data that you provide to us is processed by the International Association of Lawyers (the central services, communication, development and accounting departments; the accounting department only processes contact and accounting data), the registered office of which is located at 9 rue du Quatre-Septembre, 75002 Paris, France (Tel: +33 1 44 88 55 66 - Fax: +33 1 44 88 55 77 - privacy@uianet.org), which is the controller, hereinafter “UIA”.

Your data is processed in accordance with French Law no. 78-17 of January 6, 1978 on computerized data processing, personal data and civil liberties, and EU Regulation no. 2016/679 on data protection:

• The data that is necessary for the performance of your contract with the UIA is processed for the following purposes:
i. for the purpose of customer management;
ii. for the issuance, collection and verification of invoices.
This data is kept for 10 years after the completion of our last contract.

• In addition, by ticking the relevant box on our website and providing us with your personal data, you give us your express consent to process this data for the following purposes:
i. for the circulation of the UIA's electronic and printed newsletters;
ii. for the purpose of carrying out informational or promotional operations on the UIA’s services;
iii. to carry out market studies;
iv. and, with a view to your data be processed for other purposes.

When the processing is based solely on your consent, you may withdraw your consent by making a written request to the UIA at any time, without prejudice to the lawfulness of the processing performed prior to the withdrawal of this consent. Your data is stored until you inform us that you no longer consent to such storage.

2. Your data will not be transmitted to any recipient other than those specified below and for the following purposes:
- to judicial and administrative authorities, to the persons and other entities to which a right of access to such data is granted by law;
- to the public or private entities for which the disclosure of data is necessary in order to meet the accounting and administrative needs of the UIA, as well as to comply with the obligations imposed by tax law and regulations, such as public agencies and accounting firms;
- to certain third parties, such as travel agencies, with which we cooperate for the organization of our events and activities;
- to certain third parties, such as event sponsors or partners, as part of partnerships and in order to inform you of their services or products, to which you expressly agree and can opt out of at any time;
- to the law firm and the bailiff, as necessary, that are instructed to collect our invoices in the event of failure to pay;
- your resume to relevant authorities with a view to enabling you to obtain accreditation as part of vocational training and in order to inform participants;
- to our subcontractors that are responsible for the IT infrastructure, our management program, and the production and maintenance of our website and extranet, to the extent necessary for the performance of their respective assignments.

3. By making a written request (including in electronic format) that is dated, signed, and sent to UIA’s data processing officer with proof of your identity, you can obtain from the UIA a free copy (including in electronic format) of the personal data the concerns you, as well as, where appropriate, the rectification or deletion of data that is inaccurate, incomplete or irrelevant, or the limitation of processing within 30 days. You also have a right to data portability. After this period of 30 days, you may consider that the application has been rejected. You can, under Article 40-1 of the above Law, set guidelines for the retention, deletion and disclosure of your personal data after your death.

4. If at any time, you believe that we have not respected your privacy, please send a letter or email to privacy@uianet.org. We will make every effort to identify and correct the problem. If you would like more information or if you wish to lodge a complaint, you can contact the French Data Protection Agency: CNIL - 3 Place de Fontenoy - TSA 80715 - 75334 Paris CEDEX 07 (France) - Tel. + 33 1 53 73 22 22 - www.cnil.fr/en/contact-cnil

The UIA had obtained the following accreditations :

• Within the framework of continuing legal education, the UIA has obtained the official accreditation for the following countries:
  - Belgium: French-speaking and German-speaking Bar Council - Ordre des Barreaux francophones et germanophone - O.B.F.G. (16 points)
  - Luxembourg: Ordre des Avocats du Barreau de Luxembourg (16 points)

• 2021 Madrid Congress Final Programme

  pdf, 5.94 MB

• 2021 Madrid congress sponsorship brochure

  pdf, 5.66 MB